About the Company
Our client is a high-growth, private equity-sponsored distributor of specialty pharmaceuticals helping life-saving products reach patients. Originally one of the largest distributors of pharma products for hemophiliacs, the Company has expanded into other therapeutic areas including oncology and ophthalmology. With the business expected to double revenues organically over the next two years, the Company is expanding and transforming its accounting and finance organization to support continued growth.
About the Role
The Accounts Payable Analyst supports the financial operations of BioCare Inc. by ensuring timely, accurate, and compliant processing of vendor invoices and payments and performing analytical and operational accounts payable functions. This role plays a key part in managing complex manufacturer settlements, including chargebacks, fees for service, administrative fees, rebates, and other trade-related financial arrangements, ensuring compliance with manufacturer agreements and accurate financial reporting. The analyst works closely with the AP Manager, Supply Chain, Purchasing, Business Development and Accounting teams to resolve discrepancies, strengthen internal controls, and improve AP processes.
Key Responsibilities
Manufacturer Settlements & Trade Programs
Invoice Processing & Validation - Review, validate, and process high‑volume trade and non-trade invoices, including 2‑way and 3‑way matching for pharmaceutical inventory
Vendor Management - Maintain and analyze vendor master data for accuracy, respond to inquiries, and resolve discrepancies related to pricing, quantities, credits, and payment status
Payment terms - Partner with Business Development and Contracting teams to ensure accurate setup and maintenance of manufacturer agreement terms in SAP
FFS and other programs - Own the processing, reconciliation, and ongoing monitoring of fee-for-service billings, administrative fees, and other manufacturer program settlements to ensure accuracy, recoverability, and compliance with contract terms
Payment Execution - Support the preparation of daily payment runs (ACH, wire, check), ensuring adherence to payment terms and internal approval workflows. Ensuring all prompt pay discounts are captured when available
Compliance, Controls & Audit Support
Ensure all AP activities comply with internal controls, including documentation accuracy for audit readiness. Supporting the Accounting team with the annual financial and bank audits
Month-end close - assist with month‑end close tasks such as accruals and AP aging analysis
Analytics and Reconciliation
Vendor Reconciliations - Perform monthly/quarterly vendor statement reconciliations, identify and resolve discrepancies to ensure accurate and timely vendor payments with strong focus on trade vendors
Discrepancy resolution - Partner with Purchasing, Receiving, Business Development and Supply Chain to resolve invoice and shipment discrepancies. Track and manage open manufacturer disputes, ensuring timely follow-up and resolution
Other analytics – perform other analytics as needed to support a timely close process, for example: over/under-billed chargebacks, short pays, and disputed manufacturer deductions
Monitor aging, recovery rates, and open disputes related to manufacturer receivables and AP offsets. Manage timely (6 months) recovery from vendors of net negative balances
Cross‑Functional Collaboration
Serve as AP subject-matter liaison between Finance, Business Development, Contracting, Pricing, and Supply Chain
Provide feedback on recurring chargeback and fee-for-service issues that may indicate contract, pricing, or system setup concerns
Support new manufacturer onboarding by reviewing payment terms, service fee structures, and settlement processes
Continuous Improvement & Reporting
Analyze AP processes, metrics, and exception reports to identify inefficiencies and control gaps. Recommend and support implementation of process improvements, automation, and system enhancements. Assist with ad hoc reporting and AP data analysis as needed
System Utilization
Utilize SAP and SAP Concur to manage AP workflows. Ensuring all non-trade invoices are processed timely with the required approvals. Leverage Excel for data analysis, reconciliations and reporting
Qualifications
2+ years of Accounts Payable experience, preferably in distribution, healthcare, or pharmaceutical environments
General accounting experience is a plus
Proficiency with ERP systems as well as Microsoft Teams and intermediate Excel
Working knowledge of trade accounting concepts such as chargebacks, billbacks, admin fees, rebates, and service-based billings
Ability to interpret manufacturer contracts, price lists, and program terms
Strong variance analysis skills related to pricing, volume, and contractual compliance
Comfort working with large datasets and exception reporting to identify root cause issues
High attention to detail and accuracy in a fast-paced, high-volume environment
Effective written and verbal communication skills, ability to explain complicated matters to a variety of business partners
Strong understanding of invoice matching, payment processing, and vendor reconciliation
Strong analytical, problem-solving, and organizational skills
Ability to maintain confidentiality and handle sensitive financial information
Must be able to pass a drug test and background check aligned with company, licensing, and accreditation standards
Bachelor’s degree in accounting or a related field
Previous experience within a professional or corporate finance environment
Advanced knowledge of ERP systems (ideally SAP)